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Tips for successful meetings - part 2
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This week we present the next five earmarks of a bad meeting. What can you do to ensure that your next meeting has none of these problems?
1. Technology distractions
Participants focused on their cell phones, Blackberries, or laptops. Participants email, text, or play games instead of being fully present and engaged in the meeting. Here's a hint: you're a meeting participant. That means you're supposed to participate.
2. Key decision makers not present
The one or two people needed to make a decision don't show. If this happens, cancel the meeting, or make some tentative decisions, and present them to the decision-makers. Don't use the botched meeting as an excuse to waste time for an hour.
3. No agenda or minutes
The meeting facilitator is responsible for creating and distributing the agenda before the meeting. Ideally, 1-2 business days before the meeting.
4. Unprepared.
The facilitator or participants come unprepared. Do your pre-work before you walk in; otherwise, you're wasting everyone's time, including yours.
5. No resolution or follow up after the meeting
Who is responsible for follow-up? The facilitator. Who is responsible for the success of a meeting? Everyone. Take on, then complete, your assigned action items.
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