Xambox – files and organizes documents without filing

January 8, 11:55 AMGadgets ExaminerDan Appleman

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Xambox is a double sided scanner with filing

Filing documents is the bane of anyone who deals with large amounts of paper. Sorting documents and filing them so they can be found again is time consuming and costly. Searching for documents when you aren’t quite sure where they are wastes even more time.

Xambox offers an innovative way to solve this problem – by completely eliminating the sorting and filing process. Here’s how it works.

The Xambox starts with a two sided scanner that can handle any size document from legal size to business cards. Documents are scanned and dropped direclty into a storage box. You can periodically add a divider into the box as well. When a box is full, you can store it away.

Meanwhile the Xambox software uses optical character recognition (OCR) to read the text on the document, storing the text along with the scanned document images. This makes it possible for the software to support indexing and full text searching of the documents.

You can now search for documents on your computer, view them, print them, or convert them to a PDF. If you need access to the original document, the software will tell you exactly which box it is in, and where in the box (how many sheets back from a particular divider). You can even return the document when done to the top of the box, and the software will keep track of the new location.

The idea of “virtual” filing – having documents organized via software but not physically in any sort of order might take getting used to. But the potential to save time and money by taking this approach makes Xambox a compelling technology.