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Sample thank you note
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So you’ve been on the interview and think you did well; it’s now time to follow-up and help seal the deal. You should be writing a thank you note to the interviewer – and I don’t mean a quick email; I mean a real thank you note. Yes, one that is handwritten with an actual stamp that you have to put in the mailbox.
It amazes me how many people actually ask me to write a thank you note for them – more people than ask me to write a cover letter! It seems that people are at a loss for how to express enjoyment and continued interest in the overall interview process. I know that the interview process is not really enjoyable; but you do need to demonstrate interest and help the hiring manager understand that you have the right skills. Having said this, here is a sample step-by-step guide to writing an effective cover letter:
Step One: Dear Hiring Manager, - At this point you have the name since you either spoke by phone or had an in person meeting. I recommend using a comma after the word manager. When I write cover letters I use a semi colon, but the comma is a bit more relaxed. Since you have been there and had the opportunity to (hopefully) establish a rapport, use a comma in the opening.
Step Two: Demonstrate thanks and interest – Thank you for taking the time to speak / meet with me on [Date]. I thoroughly enjoyed our conversation regarding the [position title] and believe my complement of business and communication skills will add immediate value as a member of your team.
Step Three: Highlight a few examples from the interview – Allow me to reiterate some of the points we discussed that are highly relevant to the role and make me a unique candidate:
• Developed a business plan for XYZ Company resulting in the creation of a new product line and additional revenue stream.
• Established and led a team that was accountable for results and committed to short- and long-term corporate goals.
• Worked collaboratively with clients, resulting in follow-on work and referral business.
Step Four: Close by expressing continued interest in the process – I would welcome the opportunity to continue the interview process. Should you have any additional questions, please do not hesitate to contact me at (number). Otherwise, I will follow-up in the coming week to discuss next steps.
Step Five: Closing – Warm regards,
Step Six: Signature - Your name
There you have it! Your step-by-step guide to your thank you note. I recommend a hand written note card. Make sure that your writing is legible and neat (no scrawling). Once you have the interview, you should write the thank you immediately as it will take a day or two to get to the hiring manager. A hand written note really demonstrates your willingness to go the extra mile. It is very easy to simply send an email note; a hand written thank you is a sign of sincerity and could very well put you in the number one spot for a new position!
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Debra Wheatman, CPRW, CPCC is the founder and Chief Career Strategist of ResumesDoneWrite, a premier career services provider focused on developing highly personalized career roadmaps for senior leaders and executives across all verticals and industries.
Debra can be reached at -
DWheatman@ResumesDoneWrite.com
ResumesDoneWrite.Blogspot.com
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