Planned preventative maintenance software is designed to help maintenance managers plan and schedule preventative maintenance. Though that purpose is obvious, you may not realize that CMMS software delivers many other benefits aside from scheduling. Here's a look at exactly what you can expect from planned preventative maintenance software.
Using Planned Preventative Maintenance Software to Prevent Breakdowns
As a maintenance manager, you're well-versed in the importance of preventative maintenance. Using planned preventative maintenance software allows you to input preventative maintenance schedules for each asset. Once input, the software takes over, ensuring that you never forget an upcoming preventative procedure. As a result, the assets under your care are more likely to be maintained on schedule. With consistent, scheduled maintenance, these assets are also less likely to breakdown due to neglect or lack of oversight.
Using Planned Preventative Maintenance Software to Assign Work
Planned preventative maintenance software can automatically notify you whenever an asset is in need of scheduled maintenance. From there, you'll need to schedule the work (if the software is not set to automatically schedule it) and assign a technician to perform the service. Depending on the planned preventative maintenance software you have as well as how you've configured it, you may be able to assign specific technicians to perform the work based on any number of factors such as qualifications to perform the work, location, and availability.
Using Planned Preventative Maintenance Software to Order Related Supplies
Planned preventative maintenance software can also contain details about each preventative maintenance type including any materials required to perform the service. Whether a particular procedure requires replacement gaskets, bearings, or hydraulic fluid, you'll know at a glance what's needed and whether or not you have the items in your inventory. From there, you can quickly order any materials you do not have on hand. Integrating planned preventative maintenance software with inventory and purchasing minimizes delays and helps to ensure that service takes place as planned.
Using Planned Preventative Maintenance Software to Document the Work
Once the work is scheduled and assigned, a record of the planned service is attached to the asset. Any time the work order is updated, the asset's documentation reflects that. For example, when the work is complete, the technician will update the work order with all kinds of details such as completion date, odometer readings, parts used, work performed, and service notes. This will become part of the asset's service record. Any time you or an authorized party needs information about the asset's service history, you can quickly pull up the asset in your planned preventative maintenance software and print out a detailed service history. This information is essential for warranty work, compliance issues, liability issues, and even when selling the asset or replacing it.
Work more efficiently and fully document the assets under your charge by using planned preventative maintenance software. Not only will planning preventative procedures be much easier, you'll be better able to schedule the work, evaluate whether or not to order supplies, and document all service that takes place.
Martin Beckett is the author of this article about planned preventative maintenance software. He is an expert in using CMMS software and a business consultant for various companies. Feel free to connect with him over at Google+.