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Universal print drivers can save you time and money

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Enterprises large and small would come to a standstill without a reliable system of printing. As companies grow, their printing demands also grow exponentially. Security is a major concern when compatibility issues require rerouting of sensitive documents to unsecured print devices because output printer commands do not sync with the chosen local print device. To address this issue, administrators have several options.

Management and delivery of virtualized files from a remote host to a local printer defines the need for a system capable of interfacing with multiple printing devices. An effective output management system must allow the user to print to any chosen device securely and efficiently. In many companies today, two printers from the same manufacturer, but of different makes or models often do not speak the same language or offer the same print options. Reduced efficiency with the result of either printing incorrectly or not printing at all can waste time and resources. Not to mention frustration, sometimes extended delays and calls to the IT help desk.

Some printer manufacturers allege to be "universal", claiming the ability to print to other manufacturer's devices. Since each printer is created with a driver specific to that model, multiple drivers installed for each printer will not alleviate the problem created. Printers are not built with job routing functions, requiring additional software to be added. The problem is caused by specific control commands that are applied when a job is submitted to the input queue. These commands cannot be changed when exported to a different printer, which results in compromised output. However, don’t let all these hurdles get you down, as solutions are available. Companies such as offer specialized solutions and products to not only alleviate these issues but make them history once and for all.

Discrepancies also arise when relying solely on the assurances found in the careful wording in the marketing materials. A perusal of the actual administrator guide will often confirm the need for all printers to be from the same manufacturer and to speak the same language. The increase in costs makes this option prohibitive.The solution lies in acquiring a system able to access the print job from the central print server, pull the print job from the storage spool and direct it to the print queue of the target device with the correct print commands.

For improved security, companies will need to invest in a universal print driver to manage and control the printing process between otherwise incompatible printers. Reduced costs are realized when printing is held securely in queue, then routed to the correct destination and printed properly. Ideally, less paper is wasted, security is controlled and there are fewer interface problems that require calls to the IT help desk. A universal print driver that manages the interface discrepancies between various printers within a set environment is not only necessary for security, but efficiency and productivity as well.



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