It is almost 5 o'clock and you realize that there are still five more tasks to complete. Whether you are a new employee or a seasoned professional, applying time management skills during your day can prove beneficial to you and your company.
When you are under deadline pressure and trying to complete numerous tasks at the same time, it's easy to get stressed out. According to the Mayo Clinic, managing your time better can help you reduce stress and improve your attitude and the quality of your work. Proper time management means not taking on more than you can reasonably handle. Focus on your current work load before agreeing to take on additional tasks. If you are working on a team project, consider delegating some tasks to other employees instead of doing all of the work alone.
Whether you have one or 20 tasks to complete during the day, using time management techniques such as creating a "to-do" list can help you prioritize your work schedule. By prioritizing daily tasks, you will ensure that the most important ones are handled first and the less important ones delayed until later. Focusing on an item at a time can also help ensure that each task is given the proper attention to be done the right way.
Effective time management skills can also help you increase your organizational skills. Being organized helps you find items faster, such as files, which help to decrease clutter in your office. If your supervisor needs a file for a presentation, you can easily find the file in a drawer or on your desk. Time management skills also helps employees plan their work schedule during the day by writing a "to-do" list and breaking up large projects into smaller tasks. As a result, employees learn to be organized by maintaining a tidy workstation.
Another benefit of time management skills is increased productivity. You will spend more time focusing on important tasks and less time on non-essential ones. For example, a wedding planner may perform a variety of tasks including hiring a caterer, entertainment and decorating the space. When you effectively manage your time, your focus will be on accomplishing your goals and identifying any problems. For a wedding planner, problems may include the caterer not having enough food for guests who did not RSVP on time. By using time management skills, the wedding planner can call the caterer before the wedding to order additional food or even pick up extra food from a restaurant. Time management skills help employees focus on the bottom line without increasing costs. Therefore, they will be able to eliminate waste that increases a company’s operating costs due to carefully managing their time.