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Payroll Processing Software for Restaurants

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Restaurants have their own set of specific needs when it comes to payroll. Consider these tips for choosing the right features in your restaurant’s payroll processing software. The right system can make a big difference in the time spent and the efficiency of your payroll.

Tip Tracking

If you pay tipped employees, you need to be sure you are tracking their tips and also to be sure you are paying the minimum wage. Use a system that can alert you when an employee’s pay is not at minimum wage, so you can make adjustments if necessary.

Flexible pay

A printed pay check may no longer work for all employee types. Some employees prefer to receive their pay faster, skip trips to the bank, and avoid the possibility of a lost check by receiving their pay via direct deposit. Other employees may not have a bank in which to deposit their pay. In this case, pay via debit card can be helpful. Promote employee happiness by offering to pay them in a way that works for them.

Time clock import

If your restaurant uses a time clock, as so many restaurants do, be sure that you can easily import the information from that time clock into your payroll processing system. If your staff are left re-entering that information by hand, there is a bigger chance of human error. Double-entering that information is wasted time that could be used on other, more important tasks.

Earning codes

Earning codes are the codes that represent pay calculations for each employee. Some payroll processing software systems have a standard set of earning codes, while others allow you to customize the codes for your restaurant’s payroll needs. If you have a specific and unique way of paying your employees, you may want a system that allows you to customize the pay codes. Something else to consider is whether the system allows you more than one pay type in the same day/pay period. For instance, if you have an employee working as a host/hostess for part of the day, and as wait staff for another part, you will need to use two different pay codes for that day. Be aware that not all payroll systems will allow for this flexibility.

Easy entry of new employees

Since there is traditionally a high employee turnover rate in the restaurant industry, you will need to be sure that your payroll processing software makes it easy to enter new employees and to mark others inactive. Having a system that is cumbersome or difficult to add employees will make a drastic difference in the amount of time you spend in the payroll system. Some systems have the added bonus of allowing you to copy standard employee information from information already on file, saving manual entry time.

Wage garnishment

Calculating wage garnishments and withholdings can be complex. The courts determine the amount of garnishment, and wage garnishment must be done according to their judgment. Things like specifying a minimum net pay, garnishment priority, and even the priority of other deductions all need to be considered, if they are included in that employee’s wage garnishment. If the employee’s wage garnishment is processed incorrectly, there can be legal repercussions. That is why it’s important to have a payroll system that can handle these complex calculations. If your restaurant’s employees have garnishments, be sure to consider this for your payroll processing, and select a payroll system that can handle complex garnishment calculations.

Customizable Reporting

Is your restaurant just like the one next door? Of course it’s not. Therefore, you probably want to see your restaurants payroll data in a way which is meaningful to you. Maybe you want to see your payroll information by department or profit center. Look for a payroll processing system that allows you to view what you need to for your business. The ability to customize reports is preferred, so you can view the information in a way that is meaningful to you.

These are some of the crucial elements restaurants are experiencing when it comes to payroll processing (Source: Choosing a system that fits for your restaurant can make the job of payroll processing much faster and easier, and can help you stay in compliance.



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