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Improving Productivity in Your Office

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Staying productive at work can be a challenge when handling phone calls, emails, and messages. However, the odds of staying productive at work can be vastly improved by taking simple steps to reduce your workload.

Here are a few tips to help workers to make the most of their time at the office:

  • Answer phone messages immediately – If a task can be accomplished in a couple minutes, just do it. It’s one less thing to worry about on your to do list and you will be relieved knowing that’s completed. If you who allow these small tasks to pile up, will be playing catch up for the rest of the day.

  • Plan for tomorrow – What most people don’t realize is that by writing a simple to-do list is one of the most effective ways to keep track of your daily work requirements. Before you leave the office at night, write out a to do list for tomorrow so that when you come in the next day, you’ll know exactly what needs to be accomplished and ready for new tasks as they come.

  • Don’t sit down all day – It is necessary for office workers to take short breaks as they refresh you and help you become even more productive.

  • Organization – By organizing your workday it allows workers to take on their most important priorities first, which allows them to save time, be more efficient and ultimately produce higher quality work. You’ll also start your days off better knowing that you are completing the most important tasks first.

  • Stand up while talking on the phone – A co-worker of mine would always stand up while talking on the phone. When I asked him why he did this, he simply replied “It shortens the call by reducing idle chatting and allows me to get to the point of the conversation faster.”

  • Stick to your schedule – If you have a phone meeting that is scheduled for an hour, do everything possible to keep it to an hour. If meetings, phone calls, etc. start to run longer than expected, it impacts the rest of your schedule. Also, if there is a voluntary meeting at work and you have a lot of work to get done, don’t feel guilty about skipping the meeting.

  • Just say no – If you’re busy at work and someone asks if you have time available, it’s okay to tell them no. However, if you plan on saying no, having an alternative solution or suggestion would help your co-worker(s) on what they will need to do to get the project completed.

  • Technology at Work – Using the latest technology in the workplace could help you become more productive in the office. There are plenty of online tools that you can use in the office to help you become more productive and ultimately save you time at work. Some of these tools include Google Docs, which allows you to collaborate with colleagues on documents. Google Calender is another great free tool to use to help you sync up your schedules with co-workers. Evernote is also a great free tool to use that allows users to take notes and share them with colleagues.

Lindsy Mace is an ex-Googler, currently working as a blogger for Mashable. In her free time she enjoys writing articles to provide readers with tips on productivity. When writing this article she gathered resources from Solutions Office Interiors.

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