How do you keep yourself organized at work? Is your desk spotless, every pen and paper in its own specific spot? Or does your work spot look like a tornado has run through and a family of geese had nested before heading south for the winter? There are many ways to keep yourself organized at work, and both methods work depending on the kind of person you are. Here are some tips for how to keep yourself organized at work.
Make a list. If you’ve noticed your work piling up or a number of deadlines all creeping up around the same time, take a moment for yourself. Organize what you need to do in your head and jot each task down my importance and urgency. This way you will have a list handy of the things you need to do and the things you have already done.
Prioritize. Now and then jobs can be hectic and a number of things come up at once making it impossible to focus on one problem at a time. Learn to focus your energy on tasks that must get done in the workplace and don’t focus too much on the little things. Prioritizing your time and attention is key in how to keep yourself organized at work.
Have a designated place for everything. How many times have you found yourself looking high and low for a paper, file or keys, and stressing out because you are running late for a meeting or appointment? The average American wastes 55 minutes a day looking for items they know they have but simply can't find. Placing your supplies in a designated location will enable you to locate them quickly and easily. Things you use regularly need to be close at hand. Things used less often can be stored up high or down low. Shelves, wall baskets, wall-mounted or magnetic file holders and hooks will be most helpful.
Make a pending folder. This folder will help clear off your desk and cork board. Revisit this folder often to make sure the action required or response needed occurred. Setup this folder in your email inbox for "pending" items there too.
Plan, plan, plan. Sit down Friday afternoon (and again Monday morning) and write/type all my appointments and meetings for the week into my calendar. This way you have an instant reference to go to when you want to see what my week looks like or if you want to add anything to it.