One of the larger office expenses for many businesses is printer expenses. This is especially true for businesses that do a lot of printing, because the toner needs to be replaced on an ongoing basis. If you use an HP printer, it is important for you to choose a toner that is right for your printer. This is not only going to help to save you money on printing costs in many cases, it can also help to save you expensive repair fees for your printer. Those repair bills can result from cartridge failure, which is common among low quality cartridges.
One of the first considerations for purchasing HP toner cartridges is if you are going to purchase a manufacturer cartridge or if you are going to choose from among the third-party versions that are available. Those third-party versions are compatible cartridges, and they typically are less expensive than the brand-name cartridge. Although they may be compatible, some caution should be taken because they may not be as compatible as the brand-name cartridge. If one of those cartridges should happen to fail, it could result in severe issues with your printer and an expensive repair bill. It is better to spend a few extra dollars and get the brand-name version rather than taking your chance with a third-party cartridge.
Another option that is often considered by businesses is refilling the cartridges with toner, once they are used. This is also something that can save money but there are risks that are associated with it. One of the biggest risks is cartridge failure, which could take place and result in an expensive repair bill. There is another issue, however, which may be a problem, if you are using the printer for printing checks.
When you refill your toner cartridge, you are also likely reducing the quality of the print. If you print checks for your business, this can result in problems with the checks being recognized at the clearinghouse. In order to avoid this problem, you can purchase genuine HP toner for your printer, because it is much less likely for the cartridge to fail and cause those difficulties (Source: http://www.buyerslab.com/products/samples/HP-Inkjet-Cartridges-vs-Refilled-Cartridges.pdf).
One other thing that you should be concerned about his the possibility for counterfeit HP toner cartridges. There are many copycat cartridges which may look and feel like actual HP printer cartridges but they are an unauthorized, illegal reproduction. There are a few things that you can do to avoid this type of counterfeit. You can authenticate the cartridge by scanning the QR code on your smartphone. There are also built in identification features on your HP printer which will help to authenticate the cartridge when it is installed.
The axiom, you get what you pay for, is certainly true when it comes to purchasing printer cartridges. Although a number of options exist that can save money, they may actually present more problems than what they are worth. By purchasing the correct HP toner cartridge for your printer, you will have a quality product that can be used without concern over low print quality or cartridge failure (Source).