Smiley faces, weekend plans, OMG.
These are only some of the most common things that employees add in their emails to their coworkers. Although it’s a coworker’s attempt to be as friendly as possible, the OMGs and LOLs are annoying to the office and it must be stopped immediately before you become despised by your superiors.
Email etiquette is something that isn’t taught in high school or college, but rather something that is learned over time in the workplace. It’s common to talk about weekend plans or to include “Happy Friday” because you want to build a great repoire with those you work with everyday. However, it’s unnecessary nowadays and emails can just be informative and professional.
If you’re in doubt typing your email to the project manager, supervisor or a temp just practice some good, old fashioned common sense.
With that being said, here are five common email mistakes to avoid in order not to become the most hated person in the office.
Sure, when email first started to become ubiquitous emoticons, otherwise known as emotional icons, everyone used smiley faces, angry expressions and jesting icons. However, time has passed us and they have become rather superfluous. Sometimes a message can be interpreted as curt or rude, but a professional email is all what is needed in the end.
ALL CAPS RAGE
Why are you yelling? You’re not? So then why are you typing in all caps? When writing out an email, be sure to write in lower caps and only use capitals when it is necessary. The all caps function is bothersome to many so avoid it as best as you can.
Spelling, grammar and punctuation
“Hi, i leting u no that im sending da report in laterrzz irregardless if da bos wil b mad @ me.”
If this is how you write your emails – or you use text messaging language – then completely change the method in which you compose your emails. A professional, concise and informative email should be written correctly. This means you should be spelling words the right way (in English), using proper grammar and inserting punctuation where it needs to be added.
Of course, no one is suggesting you should present yourself as the Oxford dictionary, but a well thought out email is better than sounding like you’re a gangster or rap star from the hood.
Did you check your voicemail?
If you have something important to tell the receiver and you left a voicemail then why would you email that person (and even perhaps sending a direct message on Twitter or posting something on his or her Facebook wall)?
Leaving a voicemail will suffice and there is no need to follow up with an email 10 more times. The person is away from their technology and will respond accordingly. This is indeed where common sense should be applied.
Terms of endearment
“Hi, darling” or “Hello, honey” should not ever be included in a business email. These kinds of terms of endearment should be left to family, friends and loved ones and not your boss or colleagues. This is unprofessional and immature, despite your attentions of being personal and friendly.