The University Libraries Department of DePaul University is seeking a Digital Archivist. The Digital Archivist works at the Lincoln Park Campus and reports to the Head of Special Collections and Archives.
The Digital Archivist will work collaboratively across the University Libraries and DePaul University as a whole to expand the capacity of the Department of University Libraries to acquire born-digital archival content, manage existing digital holdings, and ensure the effective acquisition, appraisal, description, preservation, future migration, access to and security of digital archives. In addition, the Digital Archivist will engage library and campus partners and provide guidance on best practices for data management, training, and development. He or she may serve as a liaison librarian in assigned areas.
The Digital Archivist will lead efforts to acquire, preserve, describe, and provide access to born-digital archival and special collections materials; develop processes for ingesting born-digital materials governed by the University Records Retention Schedule as well as those digital materials included in personal and organizational collections; develop and document techniques and procedures for acquiring born-digital content directly from the creators; evaluate proposed acquisitions with born-digital components in collaboration with the University Archivist and other departmental staff; coordinate acquisitions of born-digital content, act as a liaison between the creators and the library's archival and technical staff; develop and document work-flow across library and campus units necessary to support the preservation and access of digital materials over time; and build the infrastructure for the acquisition and preservation of born-digital collections and electronic records, work to identify and implement new applications and tools and continuously align local policies and procedures with national and international standards for data ingest, description, and long-term preservation. He or she will assist with the research and implementation of information architecture, coding standards, and emerging technologies as well as participate in the development of controlled vocabulary, metadata structures, and metadata crosswalks.
In addition, he or she coordinates the procedural integration of (or develop exporting processes from) the archival content management system; engage library and campus partners and develop policies and technical standards for digital content creators; advise on emerging standards and best practices for born-digital content; and serve as an expert in digital curation, recommend appropriate tools and procedures to capture, preserve, and make digital content available. He or she delivers born-digital content to external discovery and delivery mechanisms in collaboration with specialists in metadata, information technology, and scholarly communications, ensure that born-digital library resources are as widely accessible to the DePaul community and general public as possible; serves as liaison librarian to one or more academic or co-curricular programs, as assigned, including responsibilities for provision of information and instructional services, collection management, and engagement with faculty, staff, and students promoting library resources and services; maintains an awareness of best practices in academic librarianship through reading in the scholarly and professional literature, participation in relevant conferences, workshops, and professional development programs, and apply lessons learnt to current needs in the University Libraries; participates and represents the University Libraries in University, state, regional, or national professional service activities; directs activities of one or more student assistants; and performs other duties as assigned.
DePaul University requires the Digital Archivist have a Master's degree from an ALA-accredited program or equivalent; two years of professional library experience, with at least one of those years working in an archival repository or similar setting; experience with born-digital archiving; knowledge of information technology resources, print information resources, and Web-based information resources required to provide excellent library services; knowledge of integrated library systems, e-resource management systems, and library discovery systems; knowledge of specifications for digital repository systems and related technologies, including auditing/checksum software, write blockers, file format identification, file migration, and media conversion; knowledge of MS Office and other routine information technology applications employed at the library or University level, and enterprise-level systems employed for the management of library collections or the provision of library services; familiarity with data structure standards relevant to the archival control of digital materials (e.g., EAD, Dublin Core, METS, MODS, PREMIS, XML/XSL); excellent written, verbal, and interpersonal communication skills; excellent planning, project management, and problem-solving skills; strong command of archival theory and best practices, especially as they relate to the particular issues posed by born-digital content and electronic records; and visual acuity, hand-eye coordination and motor skills sufficient to use a computer, photocopy machine and other office equipment. The Digital Archivist must be able to spend extended periods of time standing, sitting, kneeling, crouching, and bending; routinely lift up to twenty-five pounds; communicate technical issues to non-technical staff; develop and document procedures and work-flow; work with diverse constituencies; work in a collegial environment in order to provide excellent library services; and interpret bibliographic data accurately.
Further, the Digital Archivist must be prepared to work evening and weekend hours and travel among DePaul campuses. DePaul University would prefer the candidate is familiar with records management practices, have experience with disk imaging and e-mail and web-site archiving tools and techniques, and have knowledge of scripting languages; such as: Ruby or Python.
Note that any candidate extended an offer of employment will undergo background screening. Upon accepting an offer of employment with DePaul University, one will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected.
With more than 25,000 students, DePaul is the largest Catholic university in the U.S.A. and the largest private, non-profit university in the Midwest. The university offers over 270 graduate and undergraduate programs of study on three Chicago and three suburban campuses. The Congregations of the Mission – the Vincentians – a French religious order founded by St. Vincent De Paul (1581-1660) to care for the poor, founded St. Vincent De Paul Parish in 1875 and DePaul University in 1898.