Your boss comes to you and says he needs then Jensen Widget report because the meeting has been moved up a week. He needs to become up to date on the details for the meeting this afternoon. Being the good employee that you are you finished the report a week ago. It would not impress your boss if you had to dig around on your desktop for several minutes to find the report. It should be neatly stored in the correct folder in your desk. Despite the promise when computers were just going big time into offices of the paperless office we know better. Paper is just very convenient. Even if you keep the files just in your computer for printing out on demand you should be able to find them easily.
Are you one of those icon hoarders who just sticks everything on the desktop. The desktop is just a convenient place to store stuff. It doesn’t matter if this is for work or your home computer it is just a very bad practice. I have written in the passed about keeping your bookmarks organized and categorized for easy finding of sites you wish to go back to previously. Now let us do the same for your desktop.
The first step is the setting up the needed folders in documents folder. Right click on a blank area of the documents folder in the menu go to New and then Folder. Name the new folder Shortcuts. Open this new folder and create some new folders in the same way you just did. I suggest the following for starters Housekeeping, Security, internet, Reading and Writing, To be printed. These will get you started and of course you can easily add or change forders as needed.
Now go back to your desktop and right click on your first icon and shift right click on your last icon on your desktop. This will select all of these icons you wish and send. Right click these and as whole and send them to the Documents folder. Don’t worry they will be easier then ever to find them from now on. Head back over to the desktop. Select all the icons that you just added to the desktop folder, left click on them and drag them all to the shortcut folder. It is important to move these icons in mass to this point to make further organizing much easier. You don’t want to forget to move any icons. Now start sending the icons to the proper shortcut folder. Send your defrag and disk cleanup icons to the housekeeping folder for example. Send the anti-Scumware and cryptography icons to the security folder.
Next send the Internet Explorer, Firefox, and Chrome icons to the Internet folder. As you continue in this way you will notice your list of icons vanishing. Keep going. Perhaps you need a separate file for your school. This folder could be further divided by adding folders for each class and one for receipts. I recommend doing all of the icons at once. If you do some now with the idea of doing more later you will never get around to doing them all. It should take about an hour or so. Just add more folders as needed. The trap you don’t want to fall into is trying to be too specific. You don’t want to make too many nested folders as that would be defeating the idea of speeding up the finding of icons. Just put all your security icons in the security folder and don’t divide into companies as an example. Just remember to add or change folders as needed. For example maybe you will add a photography folder which will hold all your different photography programs. Now onto the Start menu.
In the start menu you will add some of your more often used programs such as the Spreadsheet, Media player, Media center and so on. You don’t need to put your most used programs but the ones you do use quit a bit. You don’t use these every day but you do every week or so. In the all programs section you right click on the program and pin it to the start menu. You put the most used programs on you task bar.
These will be your most used programs such as your word processor. Media player, PDF reader, and your browser of choice. You will write click these programs in the All Programs and pin the most often used programs to the Taskbar. Make sure these are also in your new Shortcut folder. Verify that these are in your documents folder and then (Do not forget this step). Now erase these icons from your desktop, accept of course your recycle bin. Don’t forget that you can put items into password protected folders. Just remember to add or change folders in your shortcut folder as needed and your newly organized computer will stay that way.